SAP Server Access

This is the first article in the series of the three articles to guide you to setup SAP Server access on your system to a remote SAP ERP system. It will help you find the free stuff. The remaining two will help you setup front-end software called SAP GUI using which you can connect to your remote SAP ERP system...

So you need access to SAP server - to begin to learn SAP and follow the SAP tutorials available on this website or elsewhere. If you already have an SAP system to work on, you can skip this article.

You will be happy to learn that you can get free online access to an SAP Server. It is provided by a small German company Consolut operating in SAP services space. They provide free SAP access to everybody. I appreciate their efforts in this regard. This is really helpful for beginners for learning as well as experienced SAP professionals for evaluation of various features and functionality of the software.

Here it is: SAP IDES Access. SAP has developed IDES system for evaluation and demonstration of its business solutions.

For those of you who can follow themselves from the above link, can go ahead. For others who face difficulty, I am explaining the steps involved below.

Following the link and selecting the Free IDES Access option there, you reach this page on Consolut:

You can select the option – Request a User Account – circled in red above.

And that takes you to an SAP screen (SAP GUI for HTML). Since it is somewhat lengthy screen, I had to capture it in two screen-shots:

You need to select the check-boxes – accept disclaimer, etc. as you can see in the upper part of the screen. All the fields marked with * are mandatory. In the lower part of the screen, select the check-box/es for your area of interest – basically which accesses you want. I have selected options for HR and ABAP. You can choose yours.

You get a pop-up message confirming your request. You should receive mail within 1-2 days. It carries details like your login, password and various SAP servers details and different clients on them.

The term client here carries a specific meaning. An SAP server can have a number of clients identified by a 3-digit number (400, 500, 800, etc – which you will see in the mail). You can assume them to be separate systems having their own data. They are kind of different entities and can independently host business of different companies (say, in a group of companies). You will be working in one of the clients. But when you logon to... suppose, client 400, don’t expect to see the data created in client 800 !

Once you get mail (Congrats!), you are ready to log-on to SAP system. The details and links are there in the mail. But if you need some help, here it is:

You get the following links: (1) Login URL for SAP IDES: , (2) Login MiniSAP N4S Client 500 for ABAP Development: (Follow these links from your mail. Who knows if it gets changed.)

The first one is for logging onto SAP system for the functionality you requested for – I chose HR in the screen-shot for new user request (Remember?) The second is for ABAP development.

Let us logon to MiniSAP N4S Client 500 for ABAP Development by following the link provided in your mail. Enter your login / password:

And click on Log On button. It may show the following error marked in red circle as below:

Don’t worry. Just click on Logon button again and enter your login id/ password in the pop-box that follows:

…You are into SAP system:

From the user menu, open the folder Development transactions:

You will see an item – SE80 Object Navigator. Select this (double-click) and you get:

This is the ABAP Development Workbench, where the SAP ABAP developers spend most of their time. SE80 (you saw above) is the transaction code, a shortcut to reach here and you can input it in the Input field in the top left of your SAP screen when you are not into a transaction. Don't worry, you don't need to do anything right now. It is just for your information at this stage.

What we discussed about accessing the SAP system so far was by using Web Interface. Using web interface is a simple way to log on to the remote SAP Server and as you have seen, it doesn't require you install any software on your computer. It has its drawbacks as it limits what you can do with SAP system and is very inflexible.

Another option is to download SAP GUI and install on your computer, and configure the settings for your remote SAP ERP system. You have full-fledged functionality with ease of use available on hand. Web interface just offers a small part of it.

With this, you are ready to go ahead with your SAP learning. ENJOY !

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