Free SAP Training Part-2

This part of our Free SAP Training series is SAP GUI for the simple reason that it is your interface with the SAP system. Though the modern SAP system deploys web interface too using Web Dynpro and BSP technology, the interface in the back-end system is Classic SAP GUI and is of interest to us as beginners. Without going into further details, which I have dealt with in other articles here, let us quickly explore the SAP GUI so that you can start using the SAP software!


Log on to the SAP System


If you have SAP GUI software installed on your system, you can see the SAP Logon Pad icon on your desktop. It can be either used to log on to the the SAP system installed on your local system or a remote SAP server. If you don't have this setup, refer to my article to get your SAP Server Access and once you have it ready, you can comeback here:

SAP Logon
I double-click on the SAP Logon icon, the following screen - known as SAP Logon Pad - pops up:

SAP Logon Pad
SAP Logon Pad

SAP Logon Pad shows the list of SAP systems to which I have setup the connection. I select the second one in the list - SAP ERP IDES E62.

SAP Logon Pad
SAP Logon Pad

Note: In the top-left corner of the SAP Logon Pad, you can check the version of SAP GUI installed. SAP Logon 720 is SAP GUI Version 7.20.

I double-click on the SAP system I want to connect to from the SAP Logon pad and I reach the logon screen:

SAP Logon screen

I enter my credentials (Login/Password). I leave the Language field as blank as the default language for the SAP system I am logging onto is English.

SAP Logon Screen
SAP Logon Screen

There may appear SAP Copyright message and message from system administrators, if any. I press the button with the green tick mark and I reach the next screen called the SAP Easy Access screen.

SAP Easy Access Screen
SAP GUI: SAP Easy Access
SAP Easy Access screen is your starting point and you need to understand the features and functions available here. The below screen captures the main components of this screen:

SAP GUI Screen

SAP Easy Access screen elements
SAP Easy Access Screen elements
Let us discuss them one by one:

Menu Bar: offers the functions in the form of Menu items available for the current screen. The menu options vary from screen to screen.

Standard Toolbar: offers, as the name implies, the standard functions like Print, Search, etc. Sometimes some of the functions may be disabled for the users who are not supposed to use them. For example, the print button may be disabled for most of the users for invoices.

Title Bar: displays the title of the current transaction / screen e.g. SAP Easy Access.

Application toolbar: offers the functions available for users in the current transaction and so the options here vary from transaction to transaction.

SAP Transaction Code


Apart from selecting items available on the screen, you can make input into Input field. You can enter a Transaction Code here. Business Transactions in SAP system are assigned a Transaction Code (short-form TCode) e.g. to see the details of a material in a plant, you can use Tcode MM03 (Display Material) as shown below.



Note: Just take care of one thing, you can enter a TCode in the Input field when you are on Easy Access Screen. There are advanced options for doing so although. You can place the cursor in the input field and press F1 and you will know about these options.

Now you have basic idea about SAP GUI. The next article in this series Part-3 of SAP Free Training includes more information on SAP Easy Screen.

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