Free SAP Training Part-3

In Part-2 of the Free SAP Training series, you learnt how to log on to your SAP system and arrive at SAP Easy Access screen. In this article I will discuss about the structure of SAP Easy Access screen and the significance of various elements on the screen.

When you log on to the SAP system, you get the screen below. Let me first begin with the Application toolbar of the SAP Easy Access screen. The Application toolbar has buttons 1-6 and 10.

SAP Easy Access Screen elements
SAP Easy Access Screen

When you log on, you get the menu tree (7- Favorites and 8-User Menu) specific for you. Different users are authorized to perform different tasks and have access to different transactions (9-SAP Transactions) based on their roles. So the user menu tree will vary from user to user. But if you click on button 2-SAP Menu, you will get the standard SAP Menu with all the transactions in the SAP system whether you have access to it or not.

You can save the most commonly transactions you use in your Favorites. Buttons 3 and 4 let you add or delete the items in the Favorites tree. You can change the details like description of a Favorite item using button 5-Change Favorites. Up-/Down- Arrow buttons 6-Move Favorites Up and Down allow you to change the position of your Favorite item in the menu tree.

The status bar displays elements marked 11-13. Hide/Show Arrow button(11) displays or hides these elements. SAP System details(12) displays the name of the SAP system (E62 for the system I used), Session Number (see the picture below) and the SAP client (800 in my case).

SAP Easy Access Screen
SAP Easy Access
13-Insert/Overwrite shows your keyboard input mode i.e. whether INSERT button is On or Off.

14-Search buttons are very helpful when you are searching for a search term in the current transaction.

If you click on 10-SAP Business Workplace button, you reach the email / notification application for your user-id:

SAP Business Workplace
SAP Business Workplace
SAP Business Workplace is most commonly used for Workflows. For example, an employee applies for leave in the SAP system and a workflow is triggered which sends notification to the employee's manager. Here, the manager will see the notification in his Inbox and will approve or reject the the leave request. This action from Manager will trigger a notification to the employee indicating his leave request was approved or rejected by his/her manager. Of course Business Workplace incorporates the usual mail functions - sending or receiving mails within the organization or internet (based on BASIS settings), etc.

By the end of Part-2 of our Free SAP Training series of articles, you have an understanding of different elements of SAP Easy Access screen (which is like your Home page in SAP).

After exploring a bit on your own, you know how to maintain your favorites, open multiple sessions and navigating through your mails/notifications in your business workplace Inbox. In the Free SAP Training Part-4, we will explore the functions in the Main Menu of the SAP Easy Access screen and SAP transactions. Wish you a great time!

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